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Global Costs

Global Costs represent the fixed expenses your business pays every month — regardless of how many clients or contracts you have.
Spicom uses them to calculate your true margin, your break-even point, and the cost allocation per contract.

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Why Global Costs Matter

When a business only looks at contract revenue vs. staff cost, it misses a huge part of the financial reality. Global Costs include:

• Software subscriptions
• Rent or coworking space
• Insurance
• Accounting
• Administration
• Tools, servers, infrastructure
• Company vehicles or equipment
• Any recurring monthly charge

These costs are distributed across your contracts to reveal the actual profitability of each one.

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Adding a Global Cost

To add a new cost:

1. Go to Setup → Global Costs
2. Click Add Cost
3. Fill in:
   • Label (e.g., “Google Workspace”, “Office rent”, “AWS”)
   • Amount (monthly cost in your currency)
   • Category (helps group them visually)
4. Save

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Example

Let’s say your company pays: Total Global Costs = €1,180 / month If you manage 4 active contracts, each of them inherits €295/month of global cost allocation (pro-rata based on workload, unless overwritten by simulations or workforce share).

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How Spicom Uses Global Costs

Once entered, Global Costs impact:

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Real margin

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Break-even

Shows how much revenue your business must generate monthly to stay profitable.

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Projections

Global Costs are spread over the next 12 months in your forecast.

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What-If scenarios

When you simulate losing a client or increasing a contract value, Spicom automatically recalculates how fixed costs redistribute.

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Best Practices

• Group similar costs together for clarity
• If a cost is yearly, divide it by 12 (e.g., insurance)
• Don’t include one-off expenses
• Revisit this list every month or quarter

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Next Step

Continue with the setup: Workforce
Import Contracts