Workforce
Your Workforce represents the people who contribute to producing client work — employees, freelancers, contractors, or founders.Spicom computes the real cost per person, giving you an accurate view of contract profitability.
Why Workforce Matters
Most businesses underestimate the true cost of a collaborator. It’s not just salary. It includes:- Employer charges
- Taxes and social contributions
- Paid vacations
- Overhead allocation (software, equipment, management time)
- Optional bonuses or commissions
- Tools required to perform the job
Ignoring these costs often leads to overestimated margins (sometimes by 30%–45%).
Adding a Workforce Member
To add someone to your workforce:- Go to Workforce
- Click Add Member
-
Fill in:
- Name (e.g., “Sarah – Senior Developer”)
- Monthly Cost (gross salary or freelance monthly cost)
- Contract Type (Employee / Freelancer)
- Cost Ratio or Charges (optional)
- Save and the member is automatically included in all calculations.
Example: Real Cost Calculation
For an Employee
Let’s take a developer:- Gross salary: €4,000/mo
- Equipment & tools: €150/mo
- Management overhead: €200/mo
For a Freelancer
If a freelancer charges €450/day and works 10 days/month, then: freelancer_cost = 450 * 10 = €4,500/mo No additional charges unless you choose to add overhead.How Workforce Impacts Margins
Spicom uses workforce data to compute:Contract cost
Based on the share of each person’s time allocated to that contract.Real margin
margin = (revenue – workforce costs – global cost share) / revenue12-month projections
Workforce appears as a core cost in your financial forecast.What-If scenarios
If a contract stops, Spicom recalculates how workforce cost is redistributed.Best Practices
- Use real monthly cost, not gross salary
- Revisit workforce every time a contract changes
- Add yourself (founder) with a realistic cost for accurate margins
- Add freelancers even if temporary (they distort month-to-month profitability)
Next Step
Continue your setup: Import ContractsGlobal Costs